Committee Duties and Responsibilities
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The more than 30 standing committees of the Rotary Club of Jacksonville provide the foundation for effective support and execution of the mission of Rotary. It has been a tradition of our club that EVERY active member participate in at least one committee during each Rotary year. Members may volunteer and request a specific committee that has their interest or the club president may assign a member to a committee that suits the member's experience and background.

Below are the general roles and responsibilities assigned to each committee. Each year some committee duties are modified or updated depending upon the goals set by the President or Rotary International. So, committee members should review the committees at the beginning of every Rotary year.


AWARDS

At the end of every Rotary year there is an opportunity for the club to be recognized for its work during the preceding year by applying for a various award citations. These awards are available from Rotary International, The Rotary Foundation, Rotary District 6970, and Zone 33/34. This committee determines which awards are applicable to the club and coordinates the applications and submissions processes.  More information is available about the awards criteria and deadlines at RotaryDistrict6970.org.

BUDGET and FINANCE

This committee which is chaired by the club treasurer is responsible for working with the executive director and president in the production and review of the annual budget and periodic financial reports.

BULLETIN

Members of this committee report on the club meetings' speakers presentations and other events for publication on the club website. The one to two paragraph report is submitted to the the executive director and webmaster by Tuesday afternoon following each meeting for publication in the emailed Spokesman and club web site.  Each reporter serves for one month.

CHARTER and BYLAWS

Makes recommendations for necessary changes/amendments to the bylaws and assists in governance interpretations when necessary.

CLASSIFICATIONS

Reviews proposed member classification to determine if classification is available; clarify or change existing member classification as necessary.  Note: Senior Active status is mandatory for members 65 year old and 5 years membership.  This opens up the classification to others.

CLUB PHOTOGRAPHER

The club photographer documents each meeting's speakers, awards, events and presentation for use by the club's social media, website and photographic archive.  The club photographer also maintains the online photo archive.

CRAFT TALK

From time to time members are asked to briefly present themselves and their professional, business or avocation interests in what is called a craft talk.  The craft talk is a club tradition more than 100 years old allowing the member to describe his or her livelihood without an obvious commercial message.   Limited to 3 minutes or less and at the direction of the club president.

FELLOWSHIP

Promotes and plans social events, tournaments, and other fellowship gatherings.

JAGUARS LIASION

Provides liaison with the Jacksonville Jaguars in a seasonal fund raising event for club charitable projects. The program is usually in association with Rotary District 6970.

HANDS-ON PROJECTS

Community Service is the opportunity Rotary clubs have to implement club projects and activities that improve life in the community. This committee identifies opportunities to serve and swings into action by mobilize members into action.

INTERNATIONAL SERVICE:

International Service encompasses efforts to expand Rotary's humanitarian reach around the world and to promote world understanding and peace.  It includes everything from The multi-billion dollar Rotary Foundations programs to our own Mercy Ship and Mike Williams ViSionary Scholars programs.

THE ROTARY FOUNDATION (TRF)

This committee actively promotes member participation in The Rotary Foundation (TRF) and its various funds and international programs. The committee promotes Paul Harris Fellowships as each member reaches $1,000 in giving.  The committee also seeks matching global and district grants for international and domestic service projects.

WILLIAMS VISIONARY SCHOLARS

A special international club project began in 2013 to bring four ophthalmologists from developing African countries for specialized training with area ophthalmologists and hospitals. The project is run in concert with the Annual Meeting of the American Academy of Ophthalmology.

MEMBERSHIP

Committee reviews new member proposals and endorsement letters and recommends to the board of directors if the candidate appears to meet the qualifications to be a member of the club. Committee is also focused on retaining members and keeping them informed, engaged and involved.

NEW MEMBER ORIENTATION SUB-COMMITTEE

Sub-committee meets with new members the first Monday of each month providing iinformation about the various Rotary committees and the responsibilities of being a Rotarian. New members must attend two new member meetings during their first six months of membership after which they receive their blue badge. 

MEMBERSHIP DEVELOPMENT

Focuses on retention and recruiting quality members; identification of potential members and initiating new member indoctrination.  The goal is to grow the club and facilitate the process of recruitment, indoctrination and integration into the club.

MUSIC COMMITTEE

Selects the music played during the lunch period and leads the singing at meetings and other events where appropriate.

NEW GENERATIONS

New Generations Service recognizes the positive change implemented by youth and young adults through leadership development activities such as Rotaract (ages 22-35), Interact (high school age), RYLA (high school student leadership seminar series), and Rotary Youth Exchange (RYE).

Interact

In 2016, our club sponsored it's first Interact Club at River City Science Academy.  Interact is Rotary's service club for young people ages 12 to 18. Interact clubs are sponsored by individual Rotary clubs, which provide support and guidance, but they are self-governing and self-supporting. Each year, Interact clubs complete at least two community service projects, one of which furthers international understanding and goodwill.

Rotaract

Our club sponsored the Downtown Rotaract Jax club  whose members range in age of 22 to 35...young professionals and future Rotarians; they meet twice a month and from time to time have a number of social gatherings. The club takes a number of community service projects during the Rotary Year.  More information: DowntownRotaractJax.org

Rotary Youth Exchange (RYE)

More than nine thousand high school students each year participate in the Rotary Youth Exchange (RYE) program. This worldwide student exchange allows them to learn a new language and experience a new culture, through the efforts of Rotary volunteers around the globe. Rotarians host "in-bound" international students. More information: ryeflorida.org/6970

Rotary Youth Leadership Awards (RYLA)

Rotary Youth Leadership Awards (RYLA) is an international leadership program endorsed in more than 500 Rotary districts. The program promotes leadership skill-building, networking, and college preparation high school juniors and seniors. The selected students display leadership potential. In District 6970, participating Rotary clubs award a RYLA scholarship to one or more students to attend an intense, all-expense-paid, four-day residential leadership retreat at a northeast Florida college or university. More information: ryla6970.org

NOMINATING COMMITTEE

This nine member committee solicits and reviews nominations for club president-elect designate and five members of the board of directors. A slate of qualified nominees is recommended to the membership for election.

PLUMBLINE COMMITTEE

The Plumbline committee is an ad hoc council of all living past presidents who meet from time to time to offer their collective experience and guidance to the current president in dealing with club matters.

PROGRAMS COMMITTEE

Committee members seek and secure effective speakers who can present relevant, interesting and informative programs for our weekly meetings. The committee member is also responsible for submitting the title and description of the speaker's subject, the speaker's biographical information as well as a suitable photograph for publication in the Spokesman and on the club's website, and any audio/visual requirements of the speaker. The chair communicates with the president and  executive director on a weekly basis.

PROJECTS AND SCREENING (Rotary Charity Foundation)

The Projects and Screening Committee is the largest committees in the club. Its primary roles are to solicit and review worthy community service projects within Duval County to financially support. Their work is then  in the form of grants. Community Service is the opportunity Rotary clubs have to implement club projects and activities that improve life in the local community.  This is one of our clubs largest committees.  This committee reviews the grant applications and selects the recipients of our clubs local Rotary Charity Foundation.

PUBLIC IMAGE AND RELATIONS

External promotion of club programs and events especially in working with the local news media in association with speakers and programs of public interest.

ROTARY NEWS NETWORK

The Rotary News Network is a periodic TV-style interview with a person of interest to the club. The interview is then prepared for broadcast on the club's YouTube channel and a listing is posted on the club's website.

SERGEANT-AT-ARMS

This large member team works at the registration desk at each meeting and oversees attendance reporting, parking vouchers, and the introduction of guests and visitors.  Members serve for one quarter each year.

SOCIAL MEDIA

This committee coordinates information for publication on any social media avenues undertaken by the club, e.g., Facebook.

VOCATIONAL MENTORING

Historically our club has participated in such projects such the distribution of dictionaries to 4th grade students throughout the city.  In 2015, at the recommendation of the committee, the board of directors approved funding for the STEM program at Mathew Gilbert Middle School.  STEM is an after school learning program promoting a curriculum based on the idea of educating students in four specific disciplines — science, technology, engineering and mathematics — in an interdisciplinary and applied approach.

WEBMASTER

The webmaster is responsible for the development and operation of the club website JaxRotary.org including relationship with the designated web and email hosting services. In addition, the webmaster also maintains the domain name registration(s). The webmaster coordinates with the bulletin committee, program committee, executive director, and other committee chairs who are responsible for providing online content for publication on the website.  In addition, the webmaster supports any and all other web and domain services operated by the club, e.g., DowntownRotaractJax.org.